Full name
Use the name that should appear on the guest manifest.
Role
Example: speaker, presenter, moderator, VIP guest, participant.
Institution / organization
Fill in the university, ministry, company, or institution name.
Country
Country of origin or official delegation country.
Email
Used by the committee for confirmation if needed.
WhatsApp / mobile
Preferably include country code for international guests.
Delegation size
One registration is valid for one participant and receives one personal QR.
Attendance status
Choose attending, then select attending online or attending on-site.
Arrival
Provide arrival flight details for airport pickup coordination.
Departure
Provide departure flight details for return transfer planning.
Hotel booking
Choose whether the guest has booked, has not booked, or does not need hotel.
Hotel name
Fill only if a hotel is already selected or booked.
Hotel booking arrangement
Appears only when hotel is not booked yet.
Check-in / Check-out
Expected stay dates for manual hotel assistance.
Room preference
Preferred room type if committee assistance is requested.
Hotel booking notes
Special hotel needs such as non-smoking room, late check-in, or near venue.
Airport pickup
Select whether the committee should arrange pickup from airport.
Transport to venue
Choose whether shuttle support is needed from hotel/location to venue.