Talkshow RSVP

IS Talkshow : ICE Institute at 5 Guest Logistics System

Manifest Entry

Delegate RSVP

Talkshow : ICE Institute at 5: From Innovation to Transformative Impact

Delegate Information

Full name

Use the name that should appear on the guest manifest.

Role

Example: speaker, presenter, moderator, VIP guest, participant.

Institution / organization

Fill in the university, ministry, company, or institution name.

Country

Country of origin or official delegation country.

Used by the committee for confirmation if needed.

WhatsApp / mobile

Preferably include country code for international guests.

Delegation size

Total people represented by this RSVP entry.

Attendance status

Select confirmed, pending, or cancelled attendance.

Confirmed Pending Cancelled

Flight Schedule

Arrival

Provide arrival flight details for airport pickup coordination.

Departure

Provide departure flight details for return transfer planning.

Accommodation & Ground Transport

Hotel booking

Choose whether the guest has booked, has not booked, or does not need hotel.

Hotel name

Fill only if a hotel is already selected or booked.

Hotel address

Useful for pickup route and venue transfer planning.

Hotel booking arrangement

Appears only when hotel is not booked yet.

I will book / already booked myself Request hotel booking assistance No hotel needed

Check-in

Check-out

Room preference

Hotel booking notes

Airport pickup

Select whether the committee should arrange pickup from airport.

Pickup by committee Self arranged

Transport to venue

Choose whether shuttle support is needed from hotel/location to venue.

Meal preference

Select a preferred meal type if any.

Food to avoid / allergies

Mention allergies or food to avoid for catering safety.

Operational notes

Add special handling requests for protocol, airport, hotel, or venue team.

Submitted data will be reviewed by the protocol and transportation desk.

Form Guide

How to Fill Guest Travel Confirmation

Full name Guest name used for the official manifest.

Role Guest category such as speaker, presenter, moderator, VIP guest, or participant.

Institution / organization University, ministry, company, or organization represented by the guest.

Country Country of origin or official delegation country.

Email Contact email for confirmation and follow-up.

WhatsApp / mobile Active phone number, preferably with country code.

Delegation size Total number of people included in one RSVP entry.

Attendance status Confirmed, pending, or cancelled attendance.

Arrival flight Airline, flight number, date, time, and airport for pickup planning.

Departure flight Return flight data for departure transfer coordination.

Hotel booking Booked by guest, not booked yet, or no hotel needed.

Hotel name/address Fill when hotel is already known; disabled when no hotel is needed.

Hotel booking arrangement Shown only when hotel is not booked yet; use it to request committee assistance.

Check-in/check-out Expected stay dates for manual hotel assistance.

Room preference Preferred room type if committee assistance is requested.

Hotel booking notes Special hotel needs such as non-smoking room, late check-in, or near venue.

Airport pickup Whether the guest needs committee pickup from the airport.

Transport to venue Whether the guest needs shuttle support to the seminar venue.

Meal preference Preferred meal type such as vegetarian, vegan, halal, or regular.

Food to avoid / allergies Food restrictions or allergies for catering safety.

Operational notes Any additional instruction for protocol, transport, hotel, or venue team.